Code of Conduct and T&Cs

Membership Terms and Conditions

New Forest Juniors Athletics Club is run entirely by volunteers who give up their time every week to support the Athletes at the club. All Athletes and parents are expected to adhere to the clubs Code of Conduct. Membership is required to be paid annually, and is non-refundable. If an athlete does not attend training for a period of three months, and you have not informed the club of any reason for this (injuries etc), we will assume that you have left the club and your place may be offered to another athlete. If you choose to come back again during the membership period, contact must be made with the club to see if there is space for the athlete in the relevant training group. If there is a reason for an extended period of absence, contact should be made with the club of this reason, with an estimated time frame for return.

We are keen to keep the club accessible for all children and as such we currently do not charge a monthly set fee. We will only charge for the sessions which the athletes attend. In order for this to continue payment of subs must be paid on a regular basis via bank transfer. Credit must be added to the athletes 'subs, no more than once each calendar month. If an athlete goes into arrears this should be cleared as soon as possible, along with sufficient funds to cover the rest of the month. If you have any concerns around payment of subs please do contact the club in confidence.

All Athletes need to ensure that they are registered for each training session, if you are unsure how to do this please do ask. All athletes are expected to compete for the club within the clubs league fixtures. There is something for everyone and all members are welcome. If there are limited spaces at training sessions, priority will be given to those athletes who regularly compete for the club.

There are 4 main leagues
- Summer Wessex Young Athletes League - Summer T&F
- Summer Youth Development League - Summer T&F
- Winter Wessex League Cross Country
- Winter Sportshall

Any athlete who chooses not renew their membership or informs the club that they no longer wish to be a member, will be removed from all closed social media and correspondence apps.

Code of Conduct

New forest Junior Athletics club is a safe space for children to partake in various athletics events. All Athletes, parents/guardians and other adults are expected to treat all coaching staff, officials and helpers with respect and be courteous at all times. As a child/ young person you have the right to feel safe and protected and enjoy your sport in a healthy, safe and fun environment.

As an athlete you will be expected to conduct yourself appropriately including:

- Arriving on time for training and competitions
- Be collected on time by parent/guardian
- Have appropriate clothing and footwear for the weather conditions
- Ensure that you are fit to train
- Inform your coach if you become ill or injured
- Report inappropriate behaviour to your coach or welfare officer
- Behave and listen to instructions given by all coaches, officials and adult helpers
- Compete fairly, respecting other athletes and officials
- Do not use bad language, or partake in any inappropriate or illegal behaviour
- Do not use mobile phones whilst at training, during competitions, in changing room or toilets
- Do not leave the site or training location without informing your coach or a responsible adult
- Show good sportsmanship and encourage other athletes
- Do not make derogatory comments or belittle other athletes, coaches or officials
- Do not post inappropriate images, wording or information on any social media platform, including yours or others personal information
- Do not accept lifts or leave with anyone unless you have prior permission from your parents or guardians
- If you see anything which seems wrong, unsafe or inappropriate you must inform a responsible adult as soon as you can
- Take care of all equipment owned or provided by the club or training facility. 

If any of the coaches, officials or volunteers at the club have any concerns around an athlete's behaviour this will be brought to the attention of their parents/guardians. If behaviour continues to fall below the standards expected of athletes this could result in their place being lost at the club. As a parent or guardian, if you have any concerns about any child or adult within the club, please speak to any member of the coaching staff or the welfare officer. Photography / Images Policy Due to the open nature of Athletics parents should understand and accept that their children may be photographed and /or video recorded at training and other venues. Whilst every step is taken to ensure that only Athletes whose parents/guardians have given permission for images to be used on NFJAC public social media or website, any images will be removed if requested by parents/guardians. New forest Junior Athletics club has a closed Facebook Group which is used to showcase the achievements of the athletes. This is for current members and their families only. Please do not repost images of other athletes within the club unless you have permission from their parent/guardian to do so.

Photography and Images Policy

Due to the open nature of Athletics parents should understand and accept that their children may be photographed and /or video recorded at training and other venues. Whilst every step is taken to ensure that only Athletes whose parents/guardians have given permission for images to be used on NFJAC public social media or website, any images will be removed if requested by parents/guardians. New forest Junior Athletics club has a closed Facebook Group which is used to showcase the achievements of the athletes. This is for current members and their families only. Please do not repost images of other athletes within the club unless you have permission from their parent/guardian to do so.